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Pitfalls to Avoid In Company’s Meetings Under the Companies Act 2016: Preparing for your next AGM and beyond

Expert Speaker Cheah Foo Seong

MYR901.00 (including GST)



The Companies Act 2016 has prescribed board proceedings in the Third Schedule to cater for a company with share capital that may not have a constitution, as well as new provisions that cater for private companies’ written resolutions for members and statutory requirements for properly conducting members’ meetings that is applicable for public and private companies. Division 5 of Part III has devoted 9 Subdivisions for company meetings.

This one-day programme is designed specifically for company secretaries, accountants and officers of companies who serve their company’s board to revamp the documents and practices in carrying out company’s meetings without breaching the statutory requirements.

This programme will explore requirements under the Companies Act 2016 and provide you with insights on preparing documents in relation to board meetings, members’ written resolution proposed by the board and members’ written resolutions proposed by the members which has a 28 days expiry date, in addition to the requirements for a directors’ statements to accompany members’ written resolution.

What You Will Learn

At the end of this workshop, you will:

  • Gain new insights under the Companies Act 2016
  • Learn effective way of preparing documents related to board meeting, members written resolution proposed by the board and members written resolution proposed by the members
  • Gain knowledge on company's constitution in relation to board of director’s meeting

Programme Outline

Division 5 of Part III has devoted 9 Subdivisions to provide for company meetings relating to:-

  • Meetings and resolutions for members
  • Written resolutions for private companies
  • Passing resolution at members meetings
  • Notice of meetings
  • Procedure at meetings
  • Proxies
  • Class meetings
  • Public companies annual general meetings
  • Record of resolutions and minutes of meetings

Other insights to consider include:-

  • In relation to the board of directors’ meeting, can your company’s constitution be different from that of the Third Schedule?
  • In using technology for board meeting, where should the centre and chairman be
  • In relation to members’ way of passing resolutions, especially written resolutions, how our header to be stated in document for circulating members’ resolution
  • How does a wholly-owned subsidiary pass, one or more than one corporate representative's member resolution by way of a meeting and written resolution method
  • Since no AGM is required for a private company, can it convene a general meeting to lay the company’s financial statements and reports?

Expert Speaker

Cheah Foo Seong has more than 30 years experience in corporate secretarial and advisory services. He has recently retired from Tricor Corporate Services as Chief Technical Officer, after having served there for more than 10 years. He is the past President of the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) and had served there as Technical Director in the year 2000. He is a passionate trainer, teacher and writer in corporate law and practices, corporate governance and matters relating to law and practice of meetings. He is trained as a Chartered Secretary and holds an MBA (Henley), LLM (Staffordshire) and LLD.


If you would like us to send you an invoice, please contact:

Kuala Lumpur
Jason at 03 2024 8608 or
Grace at 03 2024 8623

Mary at 012 418 2616

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